Last updated 14 November 2026
1. Who we are
Let’s Dance is a free community calendar of dance events, run by Champion for Change Consulting Ltd, trading as Let’s Dance, in Christchurch, New Zealand (“we”, “us”). This policy explains what personal information we collect, why, and what you can do about it. We follow the New Zealand Privacy Act 2020 and its information privacy principles.
2. What we collect
If you just browse the site, you don’t need an account. We collect:
- Basic technical information your browser sends: IP address, device and browser type, pages viewed and the approximate area you’re in, worked out from your IP address.
- The filters you choose, such as dance style and area. These are stored on your device so you don’t have to set them again. If you’re signed in, they’re saved to your account instead.
- Your email address and chosen styles and areas, if you sign up for event reminders.
If you create an organiser account, we also collect:
- Your name, email address and profile picture. If you sign in with Google or Microsoft, we receive these from them; we never see your Google or Microsoft password.
- The organisations (schools, promoters, hosts) you say you belong to.
- Anything you add to your profile or events: descriptions, venues, prices, links and images.
- Records of your account approval, edits, and any reports made about your events, and whether (and when) you agreed to event notifications and updates.
- The events you mark as “I’m going”, including which one is your main choice when two overlap.
If you contact us or report a problem with an event, we collect your name, email address, message, and anything else you choose to give, such as a phone number, a link or a screenshot.
If you claim a page or pay for a page plan, we also collect your role in the organisation, any phone number or note you give us to confirm it, and your plan details: which plan, its status and renewal dates. Payments are handled by Stripe. Stripe collects your card details, billing name and address, and any GST or tax number you add. We never see or store your card details. We keep a reference to your Stripe customer record and your receipts.
Information about other people. Organisers may name teachers, DJs or performers in event listings. Organisers should only include people who are happy to be named publicly. If you are named and want it removed, contact us (section 10).
3. Why we use it
- To show the calendar and remember your filters.
- To run organiser accounts: approving accounts and events, linking organisers to organisations, and letting team members edit shared events.
- To send emails you’ve asked for, such as event reminders, and service emails about your account or a reported event. If you tick the box when you create an account, we also send notifications about events and occasional updates about events you might be interested in. You can turn this off under My account or unsubscribe from any email.
- To email you if an event you’ve marked “I’m going” changes or is cancelled.
- To run page plans: checking claims, taking payments, sending receipts and reminders, and switching plan features on and off.
- To show organisers how often a preview of their page has been opened. We count views but don’t record who viewed it.
- To keep the site safe and working: preventing spam, fake accounts and misuse.
- To show advertising, including adverts aimed at a general area, such as North Canterbury (see section 5).
- To understand how the site is used, in summary form, so we can improve it.
We only collect what we need for these purposes. Event listings, organiser names, organisation names and profile pages are public by design. Your email address is never shown publicly.
4. Who we share it with
We don’t sell your personal information. We share it only:
- With the people running the site: site administrators and the volunteer admin for your area, so they can approve, correct or remove events.
- Within your organisation: if you ask to be linked to an organisation (school, promoter, host), our site administrators and the admin for that area see your name and email so they can approve it. Once linked, you can edit the organisation’s basic details and choose it on your events. If the organisation has a page plan, its manager can edit events listed under it.
- With organisers, when you report a problem: the organiser of that event receives your report. We don’t pass on your email address unless you ask us to.
- With service providers who help run the site: our hosting provider (DigitalOcean), our email service (Resend), our payment provider (Stripe), Google and Microsoft (for sign-in), Google (for maps if you open a map link), backup storage, and security services. They may store information outside New Zealand, including in the United States and the EU. We use providers with comparable privacy safeguards.
- When the law requires it, or to protect someone’s safety.
5. Cookies and advertising
We use a small number of cookies and similar browser storage:
- Essential: keep you signed in and protect forms from spam.
- Preferences: remember your filters for a short time.
- Statistics: count visits and popular pages in summary form.
- Advertising: the site shows adverts from dance-related businesses. Adverts may be chosen based on the area or dance style you’re browsing, but we don’t build personal profiles of you or share your identity with advertisers. If we later use third-party advertising networks that set their own cookies, we’ll update this policy and ask for your consent where required.
You can block or delete cookies in your browser settings. The calendar still works, but you’ll need to sign in again and reset your filters.
6. How we keep it safe
The site uses an encrypted connection (HTTPS), security software, limited admin access (area admins see only their area), and regular backups. Payments go directly to Stripe, so card details never pass through our site. No system is perfectly secure. If a privacy breach is likely to cause serious harm, we’ll tell the people affected and the Office of the Privacy Commissioner as the law requires.
7. How long we keep it
- Organiser accounts: while the account is active. If you close it, we delete or anonymise your personal details within 30 days. Past events may stay listed under the organisation’s name.
- Reminder sign-ups: until you unsubscribe. Every email has a one-click unsubscribe link.
- “I’m going” choices: until you remove them or close your account.
- Messages and problem reports: up to 12 months.
- Page claims and plan records: while the plan is active and for 12 months after it ends.
- Payment and tax records: 7 years, as New Zealand tax law requires.
- Technical logs: up to 90 days.
- Backups: deleted information may stay in backups for up to 30 days before it’s overwritten.
8. Your rights
Under the Privacy Act you can:
- Ask what personal information we hold about you and get a copy.
- Ask us to correct it if it’s wrong. Most details can be edited yourself under My account.
- Ask us to delete your account and personal details.
- Unsubscribe from emails at any time.
We’ll respond within 20 working days. There’s no charge.
9. Age
Organiser accounts are for people aged 18 or over. Many events are for adults only, so the site is not aimed at children. If you think a child has created an account, contact us and we’ll remove it.
10. Contact and complaints
Our privacy officer is George Tyler, email george.tyler@tqb.nz. If you’re unhappy with how we’ve handled your information, please contact us first. If we can’t sort it out, you can complain to the Office of the Privacy Commissioner (privacy.org.nz).
11. Changes to this policy
We’ll update this policy as the site grows, for example when paid advertising or new regions are added. The date at the top shows the latest version. If a change significantly affects how we use your information, we’ll tell account holders by email before it takes effect.